Manage division waitlists when capacity is full — notify, accept, remove, and set waitlist limits on paid plans.
These answers match the in-app Help button on the related admin page. Use them while you work, or share this article with co-organizers.
Per division: Allow waitlist is enabled and max capacity (complete teams) is reached. Unpaired looking-for-partner players do not fill a team slot. If waitlist is off, new complete-team registrations are blocked when full. Enable waitlist in division settings.
WAITING (queued), NOTIFIED (spot-offer email sent), ACCEPTED (promoted to active registration), plus DECLINED, EXPIRED, and CANCELLED terminal states.
Notify emails that a spot may be available (status → NOTIFIED). Accept immediately moves the team into active participants and sends confirmation — use when the spot is confirmed.
Viewing the waitlist works on Free. Notify and promote actions require Event/Club. Upgrade banners appear when a paid action is gated.
By position (usually FIFO by signup time). Order can be adjusted when division waitlist tools expose move actions.
Yes — set a Waitlist Limit per division. Leave empty for unlimited. The UI shows Waitlist Full when the cap is reached.
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