Tournament Director Checklist
Professional tournament planning guide - 34 required + 11 optional tasks
Download Your Copy
Get the complete checklist as a PDF or CSV file, or import tasks into Foci for Pomodoro-style planning.
In Foci: Settings → Import & Export Tasks → import the exported CSV.
What's Included
Our comprehensive checklist covers every phase of tournament management. Focus on required tasks for success, add optional tasks to enhance your event.
📋 Pre-Tournament Setup (9 required + 4 optional)
- Create tournament divisions and configure bracket settings
- Set entry fees and payment collection method
- Confirm venue, courts, and equipment requirements
- (Optional) Recruit volunteers and secure sponsorships
- ...and 9 more tasks
👥 Registration Phase (6 required + 2 optional)
- Open registration and promote tournament
- Send welcome emails and monitor registrations
- Process payments and track outstanding fees
- ...and 5 more tasks
🏆 Day-of Tournament (12 required + 2 optional)
- Arrive early and set up equipment
- Check in players and distribute materials
- Finalize brackets and conduct players meeting
- Monitor matches and conduct awards ceremony
- ...and 10 more tasks
✅ Post-Tournament (7 required + 3 optional)
- Publish final results and process payments
- Send thank you emails to participants
- (Optional) Share photos and collect feedback
- Archive records and analyze lessons learned
- ...and 6 more tasks
Tournament Equipment Essentials
Quality gear for your game • Affiliate links